Mailing list

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Note/ questions for admins when testing

  • My plan for migrating members(comments please) as per "Migration from the old list" below
    • Hopefully now more than 2 emails to the old group. 1 to announce (with date for go live), 1 reminder just beforehand
    • We'll see if we can autoreply from the old list for a period of a month with a standard message to join the new list (text - this message won't be seen etc)
    • Crossover should be short - I'm not going to try to replicate messages across both lists during this period.
    • Google are changing a ton of permissions on May 6th, so we won't go live yet
    • Anyone missed can always join when they see the email later

Other options include

  • Send everyone on our current list an invite by default
  • If you have more than one emails address it would be really helpful if you can set one up as admin and one as a member so you can test how things yourself (It's easy to remove them later)
    • Note that using the - Simplest way is to use a different browser for each one
  • Is it perfect? No, but it's easier for new people to pick up in the future.
    • At the moment I haven't found a way to:
      • Send an email to managers when someone/ thing needs approving - this is bad
      • Send a copy of their email to the person sending the email
      • Only people with google accounts can manage the group - though we all have them
      • I need help testing whether you can see email addresses of members "Users can view email addresses on the web interface. Regardless of this setting, users can still see email addresses on posts delivered to their inbox." - personally I don't see this as a problem as it's a closed group but it's a change from how it was

Migration from the old member list

  • You need to actively sign up to the new list - we'd rather you consciously opt in, rather than

How to join the mailing list

Though Google Groups

RML Google Groups

  • Your first post may be held for moderation so don't worry if it doesn't appear immediately, this is just to prevent spammers
  • As this is a new list it's worth checking messages aren't going to spam.
    • Often adding to your address book helps, or sending a message to the group, or marking it as not spam. Ultimately you have to check the advice from your mail provider

Don't want a google account?

  • That's ok, you can still subscribe my sending an email to
  • You'll then get an email from google that you need to reply to, just to ensure that someone else isn't signing up on your behalf
  • I have seen


  • You can still unsubscribe yourself by emailing


Why are we moving to google groups for email

  • Keeping mail software running on the server is a maintenance task too great for our small group.

Why would I want a google account for this group

  • You can change some settings for the group, such as receiving a digest of messages rather than getting them immediately
  • You can post through a webpage and use it more like forum if that's your preference
  • You can see previous messages

I can't send attachments

  • These are turned off at present- do we want them on? Discuss in the group

What happens when I reply

  • Your messages go to the whole group

I hate google and don't want them to have my messages

  • It's worth considering that, as other members use gmail, anything you post is already captured on google servers.
  • Ultimately the ability of our very small team to manage the admin of RML wins out here. Sorry.

This group is more private than others I'm a member of

  • We tend towards respective members privacy and as such
    • You need to be approved to join
    • The group archive is private, only joined members can view it (with a google account)
    • Users shouldn't be able to see other members email addresses (admins can)
    • It's not listed in google's directory, should it be?

I used to get the emails I sent to the group

  • I'm afraid this is just one of the things we lose
  • You can always check the message was received on the webpage if you have a google account or post asking someone to reply


  • Our group tends to be friendly and we haven't tended to need to moderate it before
    • Be kind, be polite
  • I have marked the group as Adult though

Who do I contact in case of problems

  • Currently Andy (other admins add yourself here please)
  • As a last resort you can always use the contact form (top right) and we'll get it sorted

I'm part of another mailing list at RML

  • We'll look to move these as well but not yet